Last updated: October 2026
Filmeka Production Limited (“Filmeka”, “we”, “us”, “our”), a company registered in Ireland (CRO number 772841) with its registered office at 26 Blackrock, Castlebar, Co. Mayo, Ireland, is committed to protecting your privacy. This policy explains what personal data we collect, why we collect it, how we use it, and your rights under the General Data Protection Regulation (EU) 2016/679 (“GDPR”) and the Data Protection Act 2018.
1. Who We Are (Data Controller)
Filmeka Production Limited is the data controller for personal data collected through this website and in the course of our business.
Contact: hello@filmeka.com
Address: 26 Blackrock, Castlebar, Co. Mayo, Ireland
2. Personal Data We Collect
a) Website enquiry forms. When you request a quote or leave your details through our contact form or website popup, we collect:
- Your name and company name (where asked)
- Your email address and phone number (phone is optional)
- The subject, budget range, and project details you choose to give us
- Your IP address and the date, time, and page from which the form was submitted
b) Direct communication. If you email, call, or message us (including via WhatsApp), we keep the details you share and our correspondence with you.
c) Clients and projects. If you become a client, we also hold contract and project information, invoicing and payment records, and project approvals and feedback.
d) People filmed in our productions. When we film, we may capture the image, voice, and name of individuals. We handle this under section 6.
e) Website technical data. Like most websites, our hosting may log technical data such as IP address, browser type, and pages visited. See section 9 on cookies. Our forms are protected by Google reCAPTCHA, which collects technical data (such as your IP address and browser information) to tell humans from bots. Google’s Privacy Policy and Terms of Service apply.
We do not knowingly collect sensitive (special category) data, and ask that you don’t include any in your enquiry.
3. How and Why We Use Your Data
| Purpose | Legal basis (GDPR Art. 6) |
|---|---|
| Responding to your enquiry and preparing a quote | Steps at your request before entering a contract (Art. 6(1)(b)) |
| Delivering our services and managing the project | Performance of a contract (Art. 6(1)(b)) |
| Invoicing, accounting, and tax records | Legal obligation (Art. 6(1)(c)) |
| Sending an automatic confirmation of your enquiry | Legitimate interests (Art. 6(1)(f)) |
| Keeping our website secure and preventing spam or abuse (including reCAPTCHA) | Legitimate interests (Art. 6(1)(f)) |
| Showcasing finished work in our portfolio | Contract and legitimate interests; consent where individuals appear on camera (Art. 6(1)(a)) |
| Sending marketing emails, if any | Consent (Art. 6(1)(a)); you can withdraw at any time |
We do not sell your personal data. We do not use it for automated decision-making or profiling.
4. Who We Share Data With
We share personal data only where necessary, with:
- Service providers who help us run our business, such as our website hosting provider, Google (email and cloud storage), Google reCAPTCHA (form protection), and our accounting software provider
- Freelance crew and contractors working on your project, who are bound to confidentiality
- Professional advisers such as legal and tax advisers
- Authorities, where required by law (e.g. Revenue)
Where a provider processes data on our behalf, we use a written data processing agreement or equivalent terms.
5. International Transfers
Some of our providers, including Google, may process data outside the European Economic Area. Where this happens, we ensure appropriate safeguards are in place, such as the EU–US Data Privacy Framework or Standard Contractual Clauses approved by the European Commission.
6. Filming and Footage
- Where we film identifiable individuals, we aim to inform them and obtain consent (or rely on the Client having done so) before footage is used.
- Footage is held securely and used for the purpose of the project and our portfolio, as set out in our Terms & Conditions.
- Anyone who appears in our work and wants to raise a concern or ask for removal can contact us at hello@filmeka.com and we will consider the request promptly in line with data protection law.
7. How Long We Keep Your Data
| Data | Retention |
|---|---|
| Enquiries that don’t become projects | Up to 12 months, then deleted |
| Client contracts and project files | 12 months after delivery, in line with our Terms & Conditions |
| Invoices and accounting records | 6 years, as required by Irish tax law |
| Marketing consent records | Until you withdraw consent |
We delete or anonymise data once it is no longer needed.
8. Your Rights
Under GDPR you have the right to:
- Access the personal data we hold about you
- Rectify inaccurate or incomplete data
- Erase your data, in certain circumstances
- Restrict our processing, in certain circumstances
- Object to processing based on legitimate interests
- Data portability, where processing is based on consent or contract and carried out by automated means
- Withdraw consent at any time, without affecting earlier lawful processing
To exercise any right, email hello@filmeka.com. We will respond within one month. We may need to verify your identity first.
If you are unhappy with how we handle your data, you have the right to complain to the Irish supervisory authority:
Data Protection Commission
21 Fitzwilliam Square South, Dublin 2, D02 RD28
www.dataprotection.ie
We’d appreciate the chance to resolve any concern with you first.
9. Cookies
Our website uses cookies. Essential cookies are needed for the site to work. We also use Google reCAPTCHA to protect our forms from spam, which sets cookies and collects technical data such as your IP address. We do not use advertising cookies. If we introduce analytics or marketing cookies, we will set them only with your consent. You can manage or withdraw cookie consent through our cookie banner or your browser settings.
10. Security
We use appropriate technical and organisational measures to protect personal data, including access controls, secure hosting, and encrypted connections (HTTPS). No system is completely secure, but we work to keep your data safe. If a breach affecting your rights occurs, we will notify you and the Data Protection Commission as required by law.
11. Children
Our services are aimed at businesses and organisations. We do not knowingly collect personal data from children under 16 through this website.
12. Third-Party Links
Our website may link to other sites (for example, social media or WhatsApp). We are not responsible for their privacy practices and encourage you to read their policies.
13. Changes to This Policy
We may update this policy from time to time. The latest version will always be on this page with the date at the top.
14. Contact Us
Filmeka Production Limited
Email: hello@filmeka.com
Website: filmeka.com